ORCA - How to Manage Canvas Community Course Enrollment

Overview

• This article is for managing the enrollment of an existing community.  To create a community, please contact the Academic Liaison for your college/school. If your unit does not have an Academic Liaison, please send an email to support@instructure.com. 

Instructions

1.  Log into ORCA with your TAMU NetID and Password.
2.  Click on the Communities tab and click View Communities.
   
   
    
3.  Click on Edit under the Actions column.
   
   

Add Enrollments to Community:

1.  Locate Sections.
2.  Click CSV Upload Template below Sections. This should initiate a download of the CSV file template needed to complete enrollment changes. This CSV file template will be used to add the enrollments to each section in the community. It will require UIN, first and last name, Texas A&M University email address (i.e. netid@tamu.edu), and Role. 
   
   
    
3.  Update the CSV file.
4.  Create a section, if needed. In some cases the section you are editing enrollments into may already exist. If the section already exists, skip to step 5.
   • Enter the name or title of the section. If only one section will be used in the community, it can be the same name as the community. If you plan on having multiple sections for different types of access, you will want to title the section with identifiable information. 
   • Multiple sections can be created for management of access and visibility for the course. You do not need to fill out the start and end date if not needed or unknown. The start and end dates for sections can be used to open and close access for groups if needed.
     
     
      
5.  Select Upload CSV next to the section.
   
   
    
6.  Select Add next to Operation in the Upload Enrollments window.
7.  Click Choose File and select the CSV file with the enrollments you are adding.
   
   
    
8.  Select Preview and review the content.
   
   
    
9.  Select Upload at the bottom right of the Preview. A success banner will appear once complete.
   
   
    
10.  Close the Upload Enrollment box.
11.  Click Save on the Community Management page. The enrollments will not upload to Canvas until the changes are saved. Allow up to 24 hours for the section(s) and enrollments to appear in the Canvas Community.
    
    

To remove enrollments:

1.  Locate Sections.
2.  Click CSV Upload Template below Sections.
3.  Update the CSV file. This CSV file template will be used to remove the enrollments to each section in the community. It will require UIN, first and last name, Texas A&M University email address (i.e. netid@tamu.edu), and Role. 
4.  Select Upload CSV next to the section you need to modify.
5.  Select Remove next to Operation in the Upload Enrollments window.
6.  Click Choose File and select the CSV file with the enrollments you are adding.
   
   
    
7.  Select Preview and review the content.
   
   
    
8.  Select Upload at the bottom right of the Preview. A success banner will appear once complete.
   
   
    
9.  Close the Upload Enrollment box.
10.  Click Save on the Community Management page. The enrollments will not upload to Canvas until the changes are saved. Allow up to 24 hours for the section(s) and enrollments to appear in the Canvas Community.
    
    

More information on how to manage Community enrollments can be found here:   https://lms.tamu.edu/Menu/ORCA/#CommSection