TAMU-OAL - How to Use a Multi-Function Printer (MFP)

How to Use a Multi-Function Printer (MFP)

Multi-function printers (MFPs) let users print, copy, and scan documents to USB/email regular and irregular sized documents. A MFP is also capable of single or double-sided printing in black-and-white or color, on both 11x17 and 8.5x11 paper. These are located in the Student Computer Center (SCC) and the Architecture building.

 

  [fig. 01 - MFP]

 

Login

1. Make sure the printer is online and ready. To the right of the control panel, swipe your card in the vertical card swipe slot to log in, or using the keypad on the control panel, enter your NetID and NetID password, and press the log-in button. [fig. 02]

  

  [fig. 02 – Log In]

2. If you have more than one account, you must select the account you wish to charge to. Otherwise, to charge to your student print account for all copies and print jobs, tap the Use Personal Account [fig. 03]

  

  [fig. 03 -  Select Account Options]

3. MFPs are capable of copying, scanning, emailing, and printing. To the top left of the screen, press the Services Home button to select the task you wish to perform. Then, choose one of the four options listed. [fig. 04]

  

  [fig. 04 – Select Task]

 

Copying

1. To copy a document, place the page(s) in either the tray (for 11x17 or 8.5x11 sized papers), or on the flatbed scanner if it is irregular sized. Then, from the display screen, modify the copy settings for your paper(s). To the right of the display screen, using the number pad, input the number of copies. [fig. 05]

  

  [fig. 05 – Copy Settings]

2. If you wish to print on different sizes of paper, the following sizes are available: 8.5x14, 11x17, and 8.5x11. If your print job does not print, under the “Paper Supply” column, please tap More… to check that the trays are loaded with the corresponding paper size. [fig. 13]

  

  [fig. 06 – Paper Sizes]

  Note: do not take any paper from these trays, or any unmanned printer station.

 

3. After you have adjusted the copy settings, on the right hand side of the control panel, press the green Start button to initiate copying.

Note: copying charges the same rates as if you were printing a hard copy of a document. See print rates.

 

Work Flow Scanning (Scan to USB)

1. To scan to a USB flash drive, to the left of the display screen, insert your drive into the USB slot. [fig. 07]

  

  [fig. 07 – Insert USB]

2. When you select Work Flow Scanning, you may choose your drive. [fig. 08]

  

  [fig. 08 – Select USB]

Note: scanning documents does not charge to your print account.

3. If your USB is not in the slot, the following message will display below. [fig. 09]

  

  [fig. 09 – USB Message]

4. Place the page(s) in either the tray (for 11x17 or 8.5x11 sized paper), or on the flatbed scanner if it is irregular sized.

5. Then, press the green Start button to initiate scanning.

Note: you may only scan one document at a time. This means that you cannot compile multiple pages into one file.

 

Emailing

1. To scan to email, select New Recipient and input your email address. [fig. 10]

  

  [fig. 10 – Add New Email Recipient]

2. To automatically add your TAMU email address, tap the Add Me At the bottom row, configure your scan settings as needed. [fig. 11]

  

  [fig. 11 – Add TAMU Email]

3. Place the page(s) in either the tray (for 11x17 or 8.5x11 sized paper), or on the flatbed scanner if it is an irregular sized.

4. Press the green Start button to initiate scanning.

5. After the printer is done scanning, the MFP will automatically email the scanned document in PDF format to your provided email address.

Note: you may only scan one document at a time. This means that you cannot compile multiple pages into one file.

 

Printing

1. Print Release lets you select a document that you have uploaded to the AggiePrint site via direct upload or mobile print email.

2. Select the print job that you wish to print. If no print jobs are available, the screen will not display any current print jobs. [fig. 12]

  

  [fig. 12 – List of Print Jobs]

Note: you cannot modify print settings on the MFP. Please make the necessary changes prior to sending your document(s) to AggiePrint.

3. To release the print job(s), press Print or Print All. [fig. 13]

  

  [fig. 13 – Print Release]

4. Some of the MFPs have automatic staplers on the far left section of their desk tops. After the printout has been released, if you wish to staple the papers, simply insert the corner of the stack in the horizontal slot. Once the machine staples the stack, remove the stapled packet from the slot. [fig. 14]

  

  [fig. 14 – Automatic Stapler]

 

Log Off

1. Do not forget to log off. On the number pad to the right of the touch screen, press the green log off button. [fig. 15]

  

  [fig. 15 – Log Out]

 

If you run into issues with the MFP (low toner, james, no more paper/staples, etc.), please do not hesitate to ask a student worker for help (if it is a manned station as it is in SCC) or contact the Help Desk. For general inquiries or more information, please visit the Frequently Asked Questions page.