Texas A&M Technology Services Project Management Methodology

Overview

The Texas A&M Technology Services Project Management Office uses a four-part methodology consisting of Initiating, Planning, Managing, and Closeout phases.

• Initiating
• Planning
• Managing (Executing and Controlling)
• Closeout

Initiating

In this stage, the methodology shall address:

• Initiate project request by entering a Demand
  • Perform Sizing/Scoping using the Texas A&M Technology Services Project Complexity Chart
  • Preparation of a project charter. Charters shall address all of the following topics at a high level:
    •  Name of the project sponsor and any executive sponsors
    •  Stakeholders
    •  Objectives
      • What are we trying to achieve?
      • Why is this important?
  • What are we trying to achieve?
  • Why is this important?
    • Scope
      • What are we going to do?
      • What is explicitly not going to be included?
  • What are we going to do?
  • What is explicitly not going to be included?
    • Rough Schedule and budget
    • Risks
    • Constraints
  • Project is prioritized and created
  • Schedule a Kick-off Meeting

Planning

In this stage, the methodology shall address:

• Finalize Project Charter:
  • Project Purpose
  • Project Timeline
  • Deliverables:
    • Project Objectives
  • Project Value
  • Estimated Work Effort
  • Approval by Sponsor and Key Stakeholders
• Create Roles and Responsibilities (RACI) Documentation
  • Identify Specific Resources for each Required Skill Set
  • Identify Other Resource Requirements
  • Schedule a recurring time and location for the project team meeting
• Create Project Work Schedule
• Create Risk Management Plan
  • Risk Register
    • What can go wrong?
    • How will we prevent it or respond if it happens?
• Create Project Communications Management Plan
• Create Procurement Management Plan
• Create the Other Project Documents Needed
  • Issues Log
  • Decisions Log
  • Change Management Plan/Log
  • Status Report
  • Executive Status Report
  • Agenda for Meetings
  • Meetings

Managing (Execution and Controlling)

In this stage, the methodology shall address:

• Manage Scope
• Manage Schedule
• Manage Issues
• Manage Communications
• Manage Cost
• Manage Risk
• Manage Quality

Closeout

In this stage, methodologies shall address:

• Prepare Project Closure Document
• Conduct Final Project Closure Meeting
• Project Documentation Archiving