Google Drive allows for convenient collaboration between individuals and teams with its ability to easily create, share and edit documents. With ample storage space, it is also a convenient method to store files that are used by teams and organizations so that they are available to others who need those documents.
When an individual leaves a team or organization, however, the files they own stay with the individual's Google Apps account, even if the individual no longer needs those documents. Additionally, when an individual leaves Texas A&M, those documents will be automatically deleted along with their account.
In order to provide continuity to teams, departments, and organizations, and to prevent the undesired loss of commonly-used files, documents and folders should be transferred to an individual or account that will remain on that team or with that department or organization. There are two ways this can be done, either manually or administratively. When transferring files that are used by a university department or business unit, consider transferring ownership or an organizational account rather to an individual within that organization.
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