 Payroll

Provides guidance for Budget Contacts and Budget Partners on their responsibilities within the biweekly payroll process, including monitoring payroll deadlines, managing costing allocation tasks, generating and reviewing payroll reports, coordinating with HR professionals, validating final payroll results, and addressing payroll overpayments.

Provides guidance for managers on their responsibilities within the biweekly payroll process, including reviewing and approving employee time and leave, completing payroll-related business processes, monitoring payroll deadlines, utilizing Workday reporting tools, coordinating with HR professionals and timekeepers, and ensuring timely processing of employee terminations and payroll actions.

Provides a comprehensive guide to the biweekly payroll processing calendar, including retro and current payroll deadlines, required payroll actions, reporting milestones, approval requirements, timesheet processing steps, and payroll review responsibilities for HR professionals, managers, timekeepers, and budget contacts to ensure accurate and timely employee pay.

Provides guidance on processing emoluments (taxable non-salary compensation) in Workday, including one-time and recurring emolument transactions, tax reporting requirements, allowable payment types, exception handling procedures, and departmental responsibilities for ensuring proper payroll taxation and W-2 reporting.

Provides guidance on obtaining employment and salary verifications for current and former employees, including available request methods, information that can be verified, use of The Work Number® automated verification service, processing timelines, and limitations on information that Payroll Services may disclose.

Provides guidance for current employees on accessing their W-2 Wage and Tax Statement through Workday, including login requirements, identity verification, navigation steps, support resources, and assistance options for resolving account access issues.

Provides guidance for former employees and retirees on accessing Texas A&M System Single Sign On (SSO) using ID.me authentication to securely access Workday, view and download W-2 Wage and Tax Statements, update personal information, and manage other available employment and payroll-related records.

Provides guidance on requesting a replacement paper paycheck when the original check has been lost or destroyed, including affidavit requirements, available delivery options, submission methods, verification procedures, and Payroll Services processing steps for both current and former employees.

Provides a comprehensive guide to the monthly payroll processing calendar, including retro and current payroll deadlines, payroll reporting milestones, business process approval requirements, payroll calculation reviews, final payroll processing activities, and the responsibilities of HR professionals, managers, approvers, and budget contacts to ensure accurate and timely employee pay.

Provides guidance on requesting and processing off-cycle emergency payroll payments for employees experiencing financial hardship due to missed wages, including eligibility considerations, approval requirements, processing timelines, documentation standards, and the responsibilities of HR Professionals and Payroll Services.

Provides guidance for handling payroll overpayments and payment cancellations, including reporting requirements, reversal and recovery procedures, corrective actions, required payroll forms, repayment processes, and the responsibilities of departments, HR professionals, employees, and Payroll Services in resolving incorrect payments.

Provides a worksheet and instructions for calculating partial-month salary payments for monthly paid employees, including use of the calculated gross pay amount for payroll processing and estimating initial pay for newly hired monthly employees.

Provides centralized access to Texas A&M University payroll schedules, pay dates, and payroll processing calendars, helping employees, managers, HR professionals, and departments plan for payroll deadlines, submission requirements, approval timelines, and upcoming pay cycles.

Payroll Request Form in Laserfiche replaces four paper payroll forms.

Provides an overview of Payroll Services, including the payroll functions, support resources, and contact information available to employees, departments, HR professionals, and payroll representatives across Texas A&M University and supported Texas A&M System members. The article outlines available payroll services, support models, escalation procedures, and methods for obtaining assistance with payroll-related matters.

Provides information about the Public Service Loan Forgiveness (PSLF) Program and the support available through Payroll Services for employment certification requests. The article explains PSLF eligibility, the process for submitting electronic or paper certification forms, Payroll’s role in verifying employment, and employee responsibilities for working with their loan servicer.

Provides frequently asked questions and guidance for the Save for Summer program, which allows eligible employees working less than a 12-month schedule to defer a portion of their net pay for distribution during summer months. The article explains enrollment, updates and cancellations, payout schedules, balance inquiries, automatic re-enrollment, and alternative savings options available through Workday payment elections.

Provides guidance for employees seeking to verify and adjust their credited Texas state service in Workday, including eligibility criteria, required forms, verification procedures, payroll review processes, and the potential impact of state service adjustments on longevity pay, hazardous duty pay, and vacation leave accruals. The article also outlines verification procedures for former employees and external state agencies.