End of Semester Work Study Reminders for Spring 2025

Summary

Students graduating in May or not enrolling in summer classes must be paid from work study funds by April 26, 2025. Starting April 27, 2025, all earnings must come from departmental funds, and job profiles should be updated accordingly.

Body

End of Semester Work Study Reminders for Spring 2025

April 26 (the last day of pay period 18) is the last day students graduating in May and students not enrolling in summer classes can be paid from work study funds (Federal or Texas awarded). 

  • Beginning with pay period 19, or April 27, all earnings must be paid from departmental funds. 

    • You can complete a Change Job action for these students to update their Workday job profile to a non-work study student title effective April 27, allowing them to continue working for the rest of the spring term. 

  • The Work Study Coordinator will communicate with departments after pay period 18 regarding student employees who may require payroll corrections. 

Special Note for Placement in Temporary/Casual Positions: 

If certain criteria are met, employees in a student status (graduate or undergraduate level) may be temporarily placed in a temporary/casual position without posting per Guidance Document: Recruiting and Selection of Non-Faculty Positions, Each component must be met: 

  • The student employee can no longer be employed in a student title due to graduation or other circumstances that prevent a student title from continuing to be used, AND 

  • The employing department has a business need to continue the former student’s employment in the same capacity without a break in service, AND 

  • The employment is in a temporary/casual position not to exceed duration of 4.5 months (no matter the hours worked), usually within the same fiscal year. 

Special Note – International Student Workers or Graduate Assistants with an I-20 or DS-2019 must provide updated work authorizations to be placed in a temporary/casual position without posting.

Supervisors of student employees should work with their respective HR Service Center to initiate the Change Job business process in Workday. 

Questions

For federal or state work study administration questions, contact Paul Schafer, Work Study Coordinator, at workstudy@tamu.edu or (979)458-5327. 

Details

Details

Article ID: 1154
Created
Mon 3/31/25 1:08 PM
Modified
Mon 3/31/25 2:21 PM