Summary
This article provides an overview of Workday, detailing its functions and offering various resources for employees and managers new to the application, including onboarding guidance, tax compliance, payment elections, and eLearning courses.
Body
Workday is the human resources, benefits, and payroll application used by the Texas A&M University System. It combines these functions into one secure cloud-based portal accessible through the Single Sign On (SSO) menu. Below are various resources for employees and managers who are new to Workday.
- Onboarding: Provides new employees with guidance on completing the onboarding process in Workday.
- Onboarding Processes by Security Role: Details the steps within the onboarding process by security role for employees and HR professionals.
- Complete Your W-4 (Onboarding): Steps for employees to complete their Federal Tax Election Form W-4 in Workday during the onboarding process.
- GLACIER: A non-resident alien tax compliance system that allows institutions to efficiently collect information, make tax residency and treaty determinations, manage paperwork, maintain data, and file reporting statements with the IRS.
- Payment Election Enrollment Event (Onboarding): The process for employees to manage payment elections (direct deposit) during the onboarding process, with the ability to distribute funds over multiple accounts (limit 5).
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2114109: Working in Workday for Employees: TrainTraq course designed to introduce the Workday application to Employees within the Texas A&M University System. This is not a required course but highly recommended for new Employees who will use Workday to manage their human resources, payroll and benefits needs. This course is developed by Workday Services, a department within the A&M System Office of Information Technology.
Topics include:
- Define and use common Workday Vocabulary
- Workday Basics
- Navigate and update Worker Profile
- Manage Inbox items in the My Tasks profile
- View payslip and update pay elections
- Use the Time application to enter time
- Use the Time Off application to request time off
- Initiate a change to benefits
- Locate helpful job aids for common tasks completed in Workday
- Workday Help
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2114108: Working in Workday for Managers: TrainTraq course designed to introduce the Workday application to Managers within the Texas A&M University System. This is not a required course but highly recommended for new Managers who will use Workday to manage those they supervise. It is advisable that you take Working in Workday for Employees prior to completing this course. This course is developed by Workday Services, a department within the A&M System Office of Information Technology.
Topics include:
- Describe the relationship between Managers and Supervisory Organizations
- Recall additional features available to Managers in Workday
- Differentiate when to Approve, Send Back, or Deny an Inbox request
- Manage Delegations for business processes
- Recognize tasks Managers complete related to Positions, Goals, and Performance
- Use Workday Apps to manage team functions and run reports
- Locate helpful resources like support roles and job aids
- Workday Help