FERPA - Consent for Disclosure of Student Status Related to Employment

Overview

This service supports questions related to the Consent for Disclosure of Student Status Related to Employment form when hiring, managing, or supporting individuals in positions that require student status (e.g., student employees, work‑study, graduate assistants). This consent form allows a student employee or graduate assistant to indicate whether their student status related to employment may be disclosed. Disclosure without prior written consent, when required, may result in a FERPA violation.

Use this service request to ask questions about:

• When Consent Is Required: Determining whether an employment-related disclosure of student employment information requires consent.
• FERPA and Student Employment: Understanding how FERPA protections apply to positions that require student status (e.g., student employee, work‑study, graduate assistant).
• Using and Interpreting the Consent Form: Guidance on opt‑in/opt‑out selections, scope of authorized disclosures, and applicability to specific positions or departments.
• Storage and Access: Questions about where consent forms should be stored and who may access them.

Eligibility

This service is available to University employees involved in hiring, supervising, or representing student employees or graduate assistants, including but not limited to:

• HR Professionals
• Faculty and Supervisors
• Departmental staff
• Marketing or Communications professionals

This service provides guidance only for employment‑related disclosures and does not address Directory Information permissions managed through the Howdy portal.

Resources

• Consent for Disclosure of Student Status Related to Employment:  Provides guidance on when and how to use the Consent for Disclosure of Student Status Related to Employment form to ensure FERPA compliance for positions requiring student status.
• Graduate Assistant Offer Letter Templates: Formal employment offer templates for graduate assistant positions.

Need More Help?

Click the "Ask a FERPA Employment-Related Consent Question" button on the top right of this page.  Complete the required fields and submit the request. You will receive an open ticket notification.  If additional information is needed, you will be contacted by the respective support team.  Ticket status can be tracked in the portal under the View Tickets tab.

Notice: Protecting Your Privacy and HIPAA Compliance

At HROE, we are dedicated to safeguarding your privacy and ensuring full compliance with the Health Insurance Portability and Accountability Act (HIPAA). Please note that TeamDynamix is not designed to store or manage any personal identifiable information (PII) or protected health information (PHI).
 
To uphold the highest standards of data protection, we kindly ask that you refrain from sharing any PII or PHI in this electronic form.