Sick Leave Direct Donation Processing Flowchart

Accessible text version of the Sick Leave Direct Donation Processing Flowchart:

1. Determine whether the donor is eligible to donate hours to the recipient. Check workstation and leave balance information for determination.
   • If no, return the Sick Leave Direct Donation - Donor Form to the donor indicating the donor is not eligible.
   • If yes, continue to Step 2.

2. Determine whether the recipient is eligible to receive hours. Check leave balance information, including reviewing for eligibility under SLP.
   • If no, return the Sick Leave Direct Donation - Donor Form to the donor indicating the donor is not eligible.
   • If yes, continue to Step 3.
3. Determine whether the donation is contingent on medical emergency qualification.
   • If no, have the Recipient Form completed, process leave transactions, send the tax form to payroll for processing, and send appropriate communications to the recipient and donor.
   • If yes, continue to Step 4.
4. Have the Recipient Form completed and request medical certification for medical emergency determination.
5. Determine whether the medical documentation supports a medical emergency.
   • If no, return the Sick Leave Direct Donation - Donor Form to the donor indicating the donor is not eligible, and notify the recipient that the donation will not be processed because it is contingent on qualification of a medical emergency.
   • If yes, continue to Step 6.
6. Review the medical certification to determine the duration of medically certified leave in relation to the total hours available for donation. Determine whether the number of hours donated exceeds the medical certification.
   • If no, process leave transactions and send appropriate communications to the recipient and donor.
   • If yes, recalculate the number of hours to be donated based on the medical certification, update the Donor and Recipient Forms as appropriate, process leave transactions, and send appropriate communications to the donor and recipient, including information on recertification for any additional hours to be processed.

For additional information, see the Sick Leave Direct Donations knowledge base article.