Sick Leave

Overview

Texas A&M University provides eligible employees with paid sick leave to address medical and mental health issues. Employees can begin using sick leave accruals immediately upon hire, with no waiting period. This benefit ensures employees can take necessary time off for their health and well-being.

Use this service request to ask questions about:

  • Eligibility and Accrual Rates: Understand who qualifies for sick leave, when you can start using it, and how it is accrued.
  • Qualifying Absences: Use sick leave for your own illness, injury, or pregnancy (excluding baby bonding), or to care for immediate family with a documented medical condition.
  • Children's Educational Activities: Use up to eight hours of sick leave per fiscal year to attend school-sponsored activities for children in pre-K through 12th grade.
  • Leave Transfer: Transfer sick and vacation leave to/from other state agencies, with accruals credited to the agency of employment on the 1st of the month.
  • Sick Leave Upon Reemployment: Your previously accrued sick leave MAY be restored unless you donated your sick leave to the sick leave pool or Family Leave Pool.
  • Sick Leave Pool: Access additional sick leave for catastrophic illness or injury after missing 80 hours of work. A licensed practitioner must certify the condition.
  • Sick Leave Pool Forms: Use forms to request or donate sick leave pool hours, or to return unused hours. Certification forms are required for medical conditions.
  • Sick Leave Direct Donations: Guidelines for donating sick leave to other employees or receiving donated leave.
  • Documentation Requirements: Information on the documentation needed for various types of sick leave absences.
  • Family Leave Pool:  A pool of donated leave for employees to use for family-related emergencies or caregiving.

Eligibility

Eligible employees may begin to use sick leave accruals immediately upon hire. Sick leave is accrued at a rate of eight hours per month for full-time employees, with proportional accrual for part-time employees.

Resources

Need More Help?

Click the "Ask a Sick Leave Question" button on the top right of this page.  Complete the required fields and submit the request. You will receive an open ticket notification.  If additional information is needed, you will be contacted by the respective support team.  Ticket status can be tracked in the portal under the View Tickets tab.

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Ask a Sick Leave Question

Related Articles (4)

Definitions related to FMLA, Sick Leave, Sick Leave Pool and Family Leave Pool
This article defines key family and relationship terms used in leave policies, including parent, child, spouse, in loco parentis, and immediate family. It explains who qualifies under each definition for purposes such as FMLA and other leave eligibility.
Examples of Taxable and Nontaxable Events
This article explains when sick leave donations are taxable to the donor, using concrete examples. Donations are non-taxable when they support a documented medical emergency involving at least five days (40+ hours) of absence, and taxable when the recipient’s absence is shorter or not due to illness or injury, in which case the cash value of the donated hours is added to the donor’s income and taxed at standard federal, Social Security, and Medicare rates.
Sick Leave
This article explains how sick leave works at Texas A&M, including how it is earned, when it can be used, and what documentation is required. It also covers special uses like limited sick leave for children’s school activities, how sick leave transfers between state agencies, what happens to unused sick leave at termination or re-employment, and options to donate or restore sick leave under certain circumstances.
Sick Leave Direct Donations
This article explains how Texas A&M employees can make direct sick leave donations to specific coworkers who have exhausted their own leave and sick leave pool, so those coworkers can remain in a paid status while dealing with illness or injury. It describes who can donate and receive hours, the circumstances when donations are taxable versus nontaxable, the forms and approvals required, and key limitations such as donated hours not being returned or used for retirement credit.