Creating a new position is the process by which a new PIN (position identification number) is generated to support the business needs of an organization. All budgeted staff positions must have a position description and funding approved by their Finance group. Before contacting their HR Professional, the supervisor should follow their college/division internal approval processes. New staff positions require approval from the unit’s Vice President / Dean or their approved delegate.
- When a supervisor determines they need to create a new position, they should contact their HR Professional for assistance. The HR Professional will help the supervisor determine which of three options could best be utilized for their situation:
- Option 1: Utilization of a library of approved TAMU standard job descriptions that have been tailored to fit Texas A&M needs but allows for some customization. These can also be found on University Approved Jobs or through your HR Professional.
- Option 2: Access to previously approved position descriptions in Workday that are similar in job duties across the supervisor’s college/division.
- Option 3: Completion of a Workday Position Description Template if the job’s essential duties and tasks are so specific that the other options would not work. This template will require a more thorough review by TAMU HROE’s Classification and Compensation team to determine a title that most accurately fits the duties and tasks. There are two version you can use:
- Workday Position Description Template (with help text)
- Workday Position Description Template (without help text)
- At the time of initial contact, the supervisor should inform their HR Professional what is the purpose for creating the new position.
- If the position needs to be posted, the HR Professional will work with Talent Management on creating and posting the job requisition after the creation of the position.
- If the new position will be used to promote or transfer an employee into, the HR Professional will need to gather additional information for processing.
- After consulting with the appropriate HR Professional, the Approval Form for Create or Reclassify Vacant PIN will need to be completed and routed for approval.
- Once the Approval Form for Create or Reclassify Vacant PIN has been completed, signed, and the essential duties and tasks have been agreed upon, the HR Professional will initiate the request in Workday and will inform the supervisor once it has been completely approved.