Create a Position

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Overview

Creating a new position is the process by which a new PIN (position identification number) is generated. All budgeted staff and temporary/casual positions must be complete with a position description and established salary. New staff positions require the approval from the unit's Vice President / Dean or their approved delegate.

Use this service request to ask questions about:

Creating a New Position: Understanding the process, required documentation, and approval workflow for creating a new position.
Creating a New Student Position: Understanding the process, required documentation, and approval workflow for creating a new position.
Creating a New Faculty Position: Understanding the process, required documentation, and approval workflow for creating a new position.
Closing a Position: This action should be taken when a position will not be replaced in the future. It involves removing the position from the system to ensure it is no longer available for recruitment or assignment.

Eligibility

Eligibility and approval for creating a position will depend on the specific circumstances and type of position. Managers must work with their designated HR professional to obtain all necessary approvals. The HR professional will assist in determining the appropriate job title and ensure all required documentation is complete. All changes must be approved through the appropriate administrative channels before being entered into Workday.

Resources

Approval Form for Create or Reclassify Vacant PIN: This form is used to obtain the necessary approvals for creating a new position or reclassifying an existing vacant position.
Workday Position Description Template (with help text): This template includes guidance and instructions to assist in accurately describing the essential duties and tasks of the position.
Workday Position Description Template (without help text): This template is a streamlined version without additional guidance, suitable for those familiar with the process.

Need More Help?

Click the "Position Creation Questions" button on the top right of this page. Complete the required fields and submit the request. You will receive an open ticket notification. If additional information is needed, you will be contacted by the respective support team. Ticket status can be tracked in the portal under the View Tickets tab.

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Position Creation Questions

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Create a Position