Creating a Delegation in Workday: Common Business Processes by Security Role

Managers can see information about employees who report to them, and are involved in many HR, and payroll processes their employees need like hiring, time, time off and performance reviews. 

Here is a list of recommended business processes that Managers may want to delegate to another employee:

• Assign Work Schedule
• Cascade Goals
• Change Job
• Change Work Space
• Complete Manager Evaluation for Performance Review
• Correct Absence
• End Flexible Work Arrangement
• Enter Time (Approve Timesheet)
• Hire
• Manage Certifications
• Manage Goals
• Photo Change
• Request (Certification of Personal Travel to a Foreign-Adversary)
• Request Absence (Time Off)
• Request Compensation Change
• Request Flexible Work Arrangement
• Request Leave of Absence
• Request One-Time Payment
• Request Return from Leave of Absence
• Start Performance Review
• Submit Resignation
• Switch Primary Job
• Talent Review
• Time Request (Overtime)
• Title Change

Department Heads perform actions on members of assigned supervisory organizations and subordinates.  Approval authority for some staffing and recruiting business processes.  

Here is a list of recommended business processes that Department Heads may want to delegate to another employee:

• Add Additional Job
• Change Job
• Close Position
• Create Position
• End Additional Job
• Job Requisition
• Request Compensation Change
• Request Flexible Work Arrangement
• Request Leave of Absence
• Request One-Time Payment
• Termination

Executive Approvers are the executive security role above the Department Head for certain staffing events for staff, faculty and other Employee types depending upon System Member requirements.  

Here is a list of recommended business processes that Executive Approvers may want to delegate to another employee:

• Change Job
• Create Position
• Job Requisition
• Request Compensation Change
• Request Flexible Work Arrangement
• Request One-Time Payment

Budget Contacts perform actions on costing allocation steps as part of other business processes such as Hire, Change Job, Compensation Change, etc.  Assignees perform initiation action for Assign Costing Allocation business process to enter account details and submit for approval.  

Here is a list of recommended business processes that Budget Contacts may want to delegate to another employee:

• Add Additional Job
• Assign Costing Allocation
• Change Job
• Create Position
• Edit Position Restrictions
• End Additional Job
• Hire
• Request Compensation Change
• Termination

Cost Center Approvers have the authority to charge funds (salary, allowances, one time payments, fringe, etc.) to a specific TAMUS Custom Organization (Cost Center).  The Cost Center Approver role in Workday is assigned in FAMIS.  

Here is a list of recommended business processes that Cost Center Approvers may want to delegate to another employee:

• Assign Costing Allocation

Export Control Partners perform actions to support export control requirements for employees of assigned organizations.  

Here is a list of recommended business processes that Export Control Partners may want to delegate to another employee:

• Hire
• Request Flexible Work Arrangement

Sponsored Research Partners perform HR management functions for assigned organizations for staffing and compensation events on positions and Workers in Job Profiles categorized in the Job Family Research Professional-Other.  They have approval authority for some staffing business processes. 

Here is a list of recommended business processes that Sponsored Research Partners may want to delegate to another employee:

• Request Compensation Change

Sponsored Research Services have a custom TAMUS Security role for approval of costing associated with TAMUS Cost Centers, in which they are a responsible party. 

Here is a list of recommended businesses processes that Sponsored Research Services may want to delegate to another employee:

• Assign Costing Allocation