Change the Title of a Vacant Position

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Overview

As positions become vacant, it might be necessary to change the title of the position in order to fill the position at a different title or level. When changing the title of a vacant position, this could be to a higher, lower, or lateral title. In this case, the position is not filled by an incumbent and the title will be reclassified.

Use this service request to ask questions about:

Changing the Title of a Vacant Position: Understanding the process, required documentation, and approval workflow for changing the title of a vacant position.
Identifying the New Title for a Vacant Position: Using approved job descriptions, accessing similar job descriptions, and completing a Workday Position Description Template for specific duties.

Eligibility

Eligibility and approval for changing the title of a vacant position will depend on the specific circumstances and type of position. Managers must work with their designated HR professional to obtain all necessary approvals. The HR professional will assist in determining the appropriate job title and ensure all required documentation is complete. All changes must be approved through the appropriate administrative channels before being entered into Workday.

Resources

Approval Form for Create or Reclassify Vacant PIN: This form is used to obtain the necessary approvals for creating a new position or reclassifying an existing vacant position.
Workday Position Description Template (with help text): This template includes guidance and instructions to assist in accurately describing the essential duties and tasks of the position.
Workday Position Description Template (without help text): This template is a streamlined version without additional guidance, suitable for those familiar with the process.

Need More Help?

Click the "Vacant Title Change Questions" button on the top right of this page. Complete the required fields and submit the request. You will receive an open ticket notification. If additional information is needed, you will be contacted by the respective support team. Ticket status can be tracked in the portal under the View Tickets tab.

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Vacant Title Change Questions

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Change the Title of a Vacant Position