Personnel Files

The maintenance of the Official Personnel File (OPF) for non-faculty employees is the responsibility of embedded Human Resources Professionals in collaboration with the department head or equivalent supervisor and will be secured in a manner that prevents unauthorized access. 

To streamline personnel file management for staff, graduate assistants, and student employees, we now use a centralized Human Resources & Organizational Effectiveness (HROE) digital repository for storing Official Personnel Files (OPF). These personnel files are now managed and retained through the Laserfiche process and stored in the HROE Laserfiche Repository. Additionally, we are aligning all personnel file management practices in Laserfiche with legal retention policies to maintain audit readiness and reduce risk.

Note: Faculty personnel records are administered by Faculty Affairs and are not retained in the HROE Laserfiche Repository (with the exception of faculty medical files).

• Official Personnel File Records Reference:  Understand what records should be included in the Official Personnel File for non-faculty employees.

• Official Personnel File Guidance Document:  Provides guidelines for maintaining the Official Personnel File detailing the types of records departments must retain for their employees.
• Records Retention Schedule:  Provides guidelines on the records retention schedule detailing periods, management, and disposal of various records to ensure compliance.

Click the "Ask a Personnel File Question" button on the top right of this page.  Complete the required fields and submit the request. You will receive an open ticket notification.  If additional information is needed, you will be contacted by the respective support team.  Ticket status can be tracked in the portal under the View Tickets tab.

NOTICE:  Protecting Your Privacy and Ensuring HIPAA Compliance
At HROE, we are dedicated to safeguarding your privacy and ensuring full compliance with the Health Insurance Portability and Accountability Act (HIPAA). Please note that TeamDynamix is not designed to store or manage any personal identifiable information (PII) or protected health information (PHI).
 
To uphold the highest standards of data protection, we kindly ask that you refrain from sharing any PII or PHI in this electronic form.