Temporary Overlap Staff Jobs

Overview
If a department has an employee who is retiring or leaving the University, and the department would like to hire their replacement before the current employee’s departure, they will need to request to create a temporary overlap staff position. A temporary position must be created as two employees cannot be in the same position identification number (PIN) in Workday. The temporary job may be used for a maximum of 4.5 months, typically ranging from 2 weeks to 12 weeks.
Use this service request to ask questions about:
  • Temporary Overlap Staff Jobs:  Understanding the process, required documentation, and approval workflow for creating a temporary overlap staff job.
Eligibility

Eligibility and approval for temporary overlap staff jobs will depend on the specific circumstances and type of position. The following criteria must be met:

  • The temporary overlap job is restricted to staff only. Student workers, graduate assistants, and temporary/casual employees are excluded from using this process.
  • The terminating employee must submit their resignation early enough to train the replacement.
  • The terminating employee must move from a permanent to a temporary position.
  • The replacement employee begins work prior to the terminating employee’s last day.
Need More Help?

Click the "Temporary Staff Overlap Questions" button on the top right of this page.  Complete the required fields and submit the request. You will receive an open ticket notification.  If additional information is needed, you will be contacted by the respective support team.  Ticket status can be tracked in the portal under the View Tickets tab.

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