Directory - Editing/Withholding Your Directory Information

Introduction

This document details how to change your information displayed in the public TAMU directory, including editing information and withholding information.

Students

Editing Directory Information

These are some of the items you can manually edit in your directory listing:

• Capitalization correction for your official name.
• Your common names.
• Your display name.
• The web address to your person web page.

To make changes:

1. Go to gateway.tamu.edu.
2. Log in using your NetID and password.
3. Click on Directory Info.
4. You may click on the corresponding edit box next to the directory information you wish to edit.

NOTE: When editing information, click the Save button to save the changes or the Cancel button to clear the changes. You can click View Directory Entry to see what information is displayed in your official directory entry. Once you have made all of the desired changes to your directory listing, remember to click the Log Out button.

 

Withholding Directory Information

If you wish to withhold information displayed in the public directory, you can make changes in Howdy.

1. Go to howdy.tamu.edu.
2. Log in using your NetID and password.
3. Click on My Information
4. Click on Personal Information and then click Directory Holds.
5. You may now check the boxes next to each piece of information you wish to withhold.
6. When you are done, click Submit. 

If you change your mind, you can follow the steps above and uncheck the boxes to make changes at any time.

Faculty & Staff   

Editing Directory Information

As a faculty/staff member, your directory information is pulled from your Workday information. Based on your affiliation and department, you may or may not be able to manually edit directory information.

To edit your directory information in Workday, you can do the following:

1. Go to sso.tamus.edu.
2. Log in using one of the following methods.
   1. Enter your UIN and SSO password to the left to log on using your SSO credentials. If you have forgotten your UIN or SSO password, contact your HR liaison.
   2. Click on TAMU NetID under Campus Agency Logon and use your NetID and password to log in.
   3. If you have another form of logon that is listed on that page, you may also use that to log in.
3. Click on Workday to open a new tab for Workday.
4. Click on Menu in the upper left of the screen.
5. Click on Personal Information.
6. Click on Contact Information in the Change column.
7. Click on Edit in the upper left. Fields that you can edit (Home address, home phone, alternate work location address, work phone, work email, etc.) will have a pencil icon to the right of them. Fields that you cannot edit will not have a pencil icon.
   1. Note: Business Location cannot be changed.
8. Click the pencil icon to the right of the field you need to edit.
9. Enter the changes needed.
10. Click the check mark icon to the right of the field to complete the changes.
11. Click Submit at the bottom left of the screen to save and submit your changes.

Note: Include your actual office number (room number) and building name, if they are not already present.

If you are unable to change information in Workday or have updated it and the directory has not changed to reflect your changes, you will need to contact your HR representative/liaison for assistance.

Your address should look like the following:

Country:  United States of America
Address Line 1:  (department)
Address Line 2:  (office/room number) (building name)
City:  (city)
State:  (state)
Postal Code:  (zip code)
County:  (county)
Visibility:  Public

Editing Mailstop Information

1. Log into Workday
2. Click either your name or the icon in the top right corner.
3. Click View Profile in the displayed drop down menu. Your name is listed at the very top with 'View Profile' under that.
4. Click Personal in the menu on the left side of the screen. This will display several tabs across the top.
5. Click the IDs tab.
6. Go to the Other IDs section on this tab.
7. Click the Edit button next to the Mail Stop field (the Edit button is displayed just under the tabs at the top of the page).
8. Select Change My Other IDs from the drop down menu.
9. Modify the Mail Stop field.
10. Click Submit.

Withholding Directory Information

Faculty/Staff may remove certain fields of information or change them in Workday (see "Editing Directory Information" above). However, some fields are not able to be removed or changed and your HR Liaison may be contacted for assistance.

As an alternative, faculty and staff members of the University may complete a Personal Data Form to request suppression of personal information. They should return this form to their departmental Human Resources office. Updates from this form can take several weeks to be processed. The form is available through your departmental Human Resources representative.

NOTE: Some information can only be updated within the Workday system and certain changes may not appear in the data feeds that update email. Mailstop is one of these fields.

Generally, employees may only suppress personal data such as home phone number and address. Campus addresses and phone numbers are considered to be publicly-owned data and therefore are not suppressible. Employees with extenuating circumstances should contact their Human Resources representative.

Department/Proxy Accounts

Department or Proxy Accounts can only be changed by the Proxy Account Manager. If changes need to be made, you can contact the Proxy Account Manager.

If you are the Proxy Account Manager, you can change the information for the proxy account by doing the following:

1. Go to gateway.tamu.edu/proxy-edit/
2. Click the tab corresponding to the type of account you need to edit (Forwarding NetID account, Shared NetID account, or Secondary NetID account).
3. Click View next to the specific account you need to edit.
4. Click Edit to make changes.
5. Click Save after making any needed changes.

If you are unable to edit the account, you can contact Help Desk Central for assistance.