ORCA - How to add a TA, TA Lead, Course Designer, or Grader to Canvas course(s) – Instructor

Overview

Course Associate Roles that an individual may have and may be added to your Canvas course using the Online Request Course Administration (ORCA) website tool includes the following:
●    Course Designer 
●    Grader 
●    Grade Submitter 
●    Teaching Assistant 
●    Learning Assistant
●    Lead Teaching Assistant 

Considerations:
●    If you are not sure which role is appropriate to use, please reference their Definitions.
●    All individuals assigned a Course Associate in Canvas are required to have completed FERPA and Information Security Awareness training in TrainTraq. 

Instructions

  1. Go to https://orca.tamu.edu/ and click on Log In in the upper right corner.
  2. Enter your credentials on the Log in page and click on Continue. 
  3. Click on Enrollments. A list of additional members already added to your sections will appear on the Enrollments page. Click the upside-down triangle on the UIN column or use the scroll bar to search for an individual. (Skip to step 4 if the individual does not appear on the list)

    Image showing user list of options in ORCA under Semester courses. Click on Enrollments option.

    Image showing Enrollments page in ORCA website
     
  4.  If the individual you are searching for does not appear in the list, Click on Add Enrollments. 

    Image showing Enrollments within the ORCA webpage. Click Add Enrollment option.
     
  5.  Fill in the individual UIN in the UIN field. Click on the Tab key to move to the next box, the individual's information should be automatically filled in. 

    Image showing Add Enrollments in the ORCA webpage
     
  6.  In the Role column, click on the dropdown menu and select the desired role for the individual.

    Image showing Role column on the ORCA webpage
     
  7.  Click on Search Sections to display courses available. 

    Image Showing Search Sections available on the ORCA webpage
     
  8. Select the box to the left of the course the individual needs to be enrolled into, then click on Select located in the bottom right.

    Image showing Add Sections
     
  9.  Click Add to submit. 

    Image showing Add Enrollments
     
  10.  The individual's status will appear on the Enrollments list page. 

    Image showing Enrollment Status

    If after 24 hours, the individual's status is shown as Ready and they do not appear in your People list in Canvas, please email support@instructure.com to initiate a request. Please include the CRN, user's UIN, and the date/time you added them through ORCA.  
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