Microsoft Teams - Managing your Teams Storage

Table of Contents

Overview

Microsoft Teams stores data across multiple locations, including SharePoint, OneDrive, and Exchange. Effective storage management ensures smooth operation and avoids disruptions.

Checking Your Current Storage

To check your storage:

  1. In Teams (web or desktop app) navigate to your team's General channel.
  2. Click Files in the upper navigation menu.
  3. Look for the three dots drop down in the menu that appears below the navigation menu. Click the dots.
    teams three dots
  4. Choose Open in SharePoint. Your browser will open and display the files in SharePoint.
    open in sharepoint1
  5.  Click on Documents.
  6. Click the three dots next to the folder you want to check the storage for.
  7. Click on Details.

     
  8. Click on More Details.
  9. Scroll to bottom of details window to see folder total size.

How to Clear Space

 

Start with the oldest. 
If a folder hasn’t had an update in years, it might be a good candidate for cleanup. 

●    You can delete files from the OneDrive app in Teams 
●    Items in the trash do not count toward your storage limit and will automatically be removed permanently after 30 days.

 NOTE: 
Files in the trash are automatically deleted after 30 days. Before the time window closes, you can restore your files. After the 30-day window, you may lose those files permanently.
 

 

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