Exchange - Managing Distribution Groups

Table of Contents

• Overview
• Join or leave a distribution group
  • To join a distribution group
  • To leave a distribution group:
• Control who can send to a distribution group
  • To determine who can send to your group
• Set up a moderated distribution group
  • To configure a moderated distribution group

Overview

Within the Exchange Admin Center, Microsoft distribution groups allow departmental admins at TAMU to efficiently manage email lists for communicating with groups of users across Technology Services. The platform provides straightforward tools for assigning membership to these groups, ensuring streamlined communication and improved group management.

Audience: Technology Services Departmental Exchange Administrators

Join or Leave a Distribution Group

Technology Services departmental exchange administrators can see and manage the distribution group. You can do so by using Join or Leave a distribution group.

To Join a Distribution Group

1. Go to Exchange Admin Center.

2. Under the Groups I belong to tab, select Join.
   

3. In the search window, select the group you want to join. You can search for a group by typing all or part of its name, and then selecting the search icon.
4. Select the group you want to join.
5. Select Join.

To Leave a Distribution Group

1. Go to Exchange Admin Center.
2. Under the Groups I belong to tab, select the distribution group you want to leave.
3. Select Leave.

Control who can send to a distribution group

Departmental Exchange administrators can also control who can send messages to their distribution groups. 

To determine who can send to your group:

1. Go to Exchange Admin Center.
2. Select Groups on the left side of the page under Recipients.
3. Select the Distribution list or Mail-enabled security tab (depending on the type of group you want to modify).
4. Search for and select the group you want to modify.
5. Select the Settings tab.
6. Select Edit delivery management.
7. Choose the delivery management settings you want.
8. Select Save changes.  

​​​​​​​NOTE: For more information regarding delivery management for M365 Distribution Groups, visit: Create and manage distribution lists in Exchange Online

Set up a moderated distribution group

Messages sent to a moderated distribution group can be reviewed by a group moderator before being sent to all group members. 

To configure a moderated distribution group:

1. Go to Exchange Admin Center.
2. Select Groups on the left side of the page under Recipients.
3. Select the Distribution list or Mail-enabled security tab (depending on the type of group you want to modify).
4. Search for and select the group you want to modify.
5. Select the Settings tab.
6. Select Edit message approval.
7. Choose the message approval settings you want and add group moderators
8. Select Save changes.

NOTE: For more information regarding message approval for M365 Distribution Groups, visit: Create and manage distribution lists in Exchange Online