Exchange - Managing Distribution Groups

Table of Contents

Overview

Within the Exchange Admin Center, Microsoft distribution groups allow departmental admins at TAMU to efficiently manage email lists for communicating with groups of users across Technology Services. The platform provides straightforward tools for assigning membership to these groups, ensuring streamlined communication and improved group management.

Audience: TS Departmental Exchange Administrators

Join or leave a distribution group

Technology Services departmental exchange administrators can see and manage the distribution group. You can do so by using Join or leave a distribution group.


To join a distribution group:

  1. Go to Exchange Admin Center.
  2. Under the Groups I belong to tab, select Join.Uploaded Image (Thumbnail)
     
  3. In the search window, select the group you want to join. You can search for a group by typing all or part of its name, and then selecting the search icon.Uploaded Image (Thumbnail)
     
  4. Select the group you want to join.
  5. Select Join.Uploaded Image (Thumbnail)

To leave a distribution group:

  1. Go to Exchange Admin Center.
  2. Under the Groups I belong to tab, select the distribution group you want to leave.
  3. Select Leave.Uploaded Image (Thumbnail)

Control who can send to a distribution group

Departmental Exchange administrators can also control who can send messages to their distribution groups. By default, only people inside your organization can send to distribution groups in your organization's address book.

To determine who can send to your group:

  1. Go to Exchange Admin Center.
  2. Select the Groups I own tab, and then select the distribution group that you want to change the settings for.
  3. Select Settings.
  4. Select Edit delivery management.
  5. Choose the delivery management settings.
  6. Select Save to save your changes or Cancel to leave without saving.
     

Set up a moderated distribution group

Messages sent to a moderated distribution group can be reviewed by a group moderator before being sent to all group members. If you own a group, you can set up moderation rules for the group.

To configure a moderated distribution group:

  1. Go to Exchange Admin Center.
  2. Select the Groups I own tab, and then select the distribution group that you want to make a moderated group.
  3. Select Settings.
  4. Select Edit message approval.
  5. Choose the message approval settings you want and add group moderators
  6. Select Save to save your changes, or Cancel to leave without saving.
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