TAMUDirect - Accessing Lists Directly Through Google Groups

Overview

The TAMUDirect interface at https://tamudirect.tamu.edu provides a convenient, easy-to-use to use interface for managing class roster lists. However, there are occasionally times when you may want to interface with your class list more directly. You can do this via the Google Groups interface accessible at https://google.tamu.edu.

Accessing your TAMUDirect list in this manner is generally discouraged, however, because any changes made to lists via the Google Groups interface will be overwritten by the settings in TAMUDirect if they are different. Specific settings that will get overwritten are:

• subscribed addresses
• moderation settings
• sending and receiving permissions
• reply settings

NOTE: To avoid having these settings changed the next time TAMUDirect syncs with Google Groups, make the requested changes via the TAMUDirect interface before making the changes in the Google Groups interface.

Instructions

1. Go to https://google.tamu.edu/ and click on More Apps.
2. Scroll down to the section labeled Texas A&M Groups and click the Log In button to the right.
3. Click the Sign In button in the upper right of your screen to go to the Google log in screen.
4. Enter your NetID@tamu.edu for the email address and click Next. You will be taken to a Texas A&M Central Authentication System login screen.
5. Log in with your NetID and NetID Password.
6. You will now see "My Groups" listed. Clicking on My Groups will display all lists that you are a member of. Lists of which you are the owner will say either (owner) or (manager) below the name of the list.
7. Click the list name of the list you need to access.
8. Click on Manage on the right side of the screen. You will now be able to make adjustments directly to your class list.

Approving moderated messages.

1. On the left side of the window, select Messages. Click on Pending messages.
2. A list of all messages awaiting approval will be listed. You can click on the message to view it prior to approval if you wish.
3. Select the check mark next to the message you wish to moderate.
4. To approve the message, click the icon at the top of your screen that has the checkmark.
5. To deny the message, click the icon at the top of your screen that looks like a trashcan.

Adding email addresses

1. On the left side of the window, the Members tab should be open. If it is not, click the triangle to the left of the word Members.
2. Click on Direct add members.
3. At the top of he screen is a text box labeled "Enter email addresses to add as members." Enter the email addresses you want to add. Separate addresses with a comma.
4. Enter a welcome message if you wish. If you are adding any addresses ending with something other than email.tamu.edu, this message is required.
5. At the bottom of the form, leave "All Email" selected until "Email subscription options."
6. Click the Add button at the top of the page. The email addresses you entered will be added to the list.

Removing email addresses

1. On the left side of the window, the Members tab should be open. If it is not, click the triangle to the left of the word Members.
2. Click on All Members if it is not already selected. You should see listed all of the members of the list.
3. Select the address you wish to remove by selecting the check box to the left of their entry in the list.
4. At the top of the page, click on the Actions pull down menu and select "Remove from group."
5. You will be prompted to confirm that you wish to remove the selected addresses. Click the Remove button to confirm. The list will refresh and the selected address will not be listed.

Enable/disable moderation of the list.

1. On the left side of the window, select Settings.
2. Click on Moderation.
3. The first listed option turns moderation on or off. If there is a checkmark in the box next to "moderate all messages to the group," then the group is moderated.

Adding a moderator to a moderated list

1. On the left side of the window, the Members tab should be open. If it is not, click the triangle to the left of the word Members.
2. Select the address you wish to remove by selecting the check box to the left of their entry in the list.
3. At the top of the page, click on the Actions pull down menu and select "Set posting permission," and then select "Override - Moderated posting."
4. The page will refresh, and the selected address will now say "Moderated" in the Posting column of the members list.